Business email
Business email with your own domain (Gmail)
When MX, SPF, DKIM, and DMARC records are not set up correctly, emails can land in the spam folder, or someone can send spoofed email using your domain. We set up Google Workspace together with these records.
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How do I use Gmail with my own domain?
You sign up for Google Workspace and verify your domain, then point your domain's MX record to Google (smtp.google.com) in DNS. For outgoing email to be trusted, SPF, DKIM, and DMARC records also need to be added. After these steps, you@yourcompany.com addresses work in the Gmail interface.
Setup steps
We carry out the setup on your behalf. Even so, it helps to know how the process proceeds.
- 01
Domain verification
A Google Workspace account is created and your domain is verified with a TXT record proving ownership.
- 02
Users and groups
User accounts, shared addresses such as info@ and accounting@, email groups, and aliases are created.
- 03
Migrating old mail
Email, folders, calendar, and contacts in your current provider are migrated to the new accounts.
- 04
MX cutover
The MX record is pointed to Google. This step happens outside business hours. No email is lost.
- 05
SPF, DKIM, DMARC
Records that authenticate your sending identity are added. DMARC starts in monitoring mode and is tightened once the reports are clean.
- 06
Devices and training
Phones, Outlook, and browsers are connected. Users receive a short Gmail training session.
Core DNS records for Google Workspace
These are the records you should see on your domain after setup. You can check your domain right now with our free email security check.
| Record | Name | Value | Purpose |
|---|---|---|---|
| MX | @ | smtp.google.com (priority 1) | Routes incoming mail to Google |
| TXT (SPF) | @ | v=spf1 include:_spf.google.com ~all | States who may send on your behalf |
| TXT (DKIM) | google._domainkey | The key generated in the admin console | Digitally signs outgoing mail |
| TXT (DMARC) | _dmarc | v=DMARC1; p=none; rua=mailto:... | States what to do with mail that fails SPF/DKIM |
If another system also sends email on your behalf (e-invoicing, CRM, a newsletter tool), the SPF record must be merged into a single line. Two separate SPF records make SPF invalid.
DMARC is no longer optional
Since 2024, Google and Yahoo have required SPF, DKIM, and DMARC from domains sending a high volume of email daily. If these records are missing, your emails can be rejected or land in spam. Test your domain in 10 seconds.
Common business email requests
Shared mailboxes
We set up addresses like info@ and support@ so multiple people can manage them.
Groups and distribution lists
We automatically route mail sent to department addresses to the right people.
Corporate signature
The same email signature design can be applied to all users.
Outlook connection
For users who do not want to give up Outlook, we set up the desktop connection.
Mobile devices
Secure connection through the Gmail app or the phone's own mail app.
Archiving and retention
We configure Vault rules for companies with a legal retention requirement.
Frequently asked questions
I bought my domain from a different company. Is that a problem?
Will my website be affected?
Can email be lost during migration?
Why is my email landing in the spam folder?
Related pages
Get your email working reliably from day one
Share your domain and user count. We will send the setup plan and price the same day.
